Roles & Permissions Matrix

Projectfusion provides 6 distinct user roles to manage document access and permissions across your sites.

Each role is designed with specific capabilities to match different user needs—from view-only access to full administrative control.

📘 Key Notes on Permissions

• All user roles only have access to sites they are assigned to.
• For example, if a user is Manager on Site A, they cannot see Site B unless explicitly granted access.
• Permissions are site-specific. Each role operates independently within each site.

🌐 Special Role: ADMINISTRATOR

• The Administrator is a global role across the entire Projectfusion environment.
• Admins can: Access all sites and documents.
• View and manage users.
• Access deleted items via the trashcan.
• Modify any settings system-wide.

⚠️ Security Tip:

• We strongly recommend enabling Two-Factor Authentication (2FA) for all Managers and Administrators.
• You can remove Projectfusion support access by editing the built-in administrator user and changing its password.
• Warning: Doing so will restrict our ability to offer support.
• If you forget your own admin credentials after doing this, regaining access may be difficult.

*** For Consumer , Consumer ViewOnly & PDFPrint roles, Activity is only anonymised if the site is non-social.

Make sure the site is Private and Social is turned off ( This can be done from the ' Edit site details ' page )

Updated on: 23/03/2026