Bulk Redaction Guide

Redact multiple documents at once using our powerful AI redaction tools. Here's how:

Documents must be OCR-optimised & UTF-8 format

Maximum 90 documents per bulk redaction

📁 Step 1: Upload Your Files

Upload the files you want to redact.

• Supported formats: PDF and Word (.docx)
• 🧠 Files must be OCR-optimised (i.e., searchable text)

⚙️ Step 2: Enable Redaction

1. Click the Settings icon (top right corner)
2. Select Edit Site Details
3. Enable the following features:

• ✅ Indexing
• ✅ Redaction

4. Click Save Changes

🖱️ Step 3: Select Your Documents

1. On the left side, click Select
2. Choose what you want to redact:

• Individual documents
• Entire folders
• Or click All

📌 Step 4: Access AI Redaction

1. Once items are selected, a new button will appear: Selected Items (right side of the Select button)
2. Click Selected Items → then choose AI Redact

🪄 Step 5: Configure AI Redaction

A popup window will appear with the following options:

• Presets: Choose types of data to redact (e.g., 📧 Email, ☎️ Phone, 🏠 Address)
• Regex text to redact/Free Text: Enter custom keywords or phrases to redact
• Ignore Whitelist: Input words you want to ignore (not redact)

Optionally: Use “Prepare Mode”

• Enable Prepare Mode if you'd like to bulk-mark redactions first
• The system will highlight matching content across all selected files without applying redaction yet

✂️ Step 6: Review & Apply

After you click the redact button on the pop up, the files will be sent for redaction and a progress bar will display.

Then refresh your page and you will now see documents marked as " prepared redact "

1. Click on a "Prepared - Redact" file to open it in the secure viewer
2. In the secure viewer, click the red Redact button (top right)
3. Review the suggested redactions:

• ✅ Click Apply to confirm
• ✏️ You can edit, remove, or add redactions manually

4. Move on to the next file and repeat the process

Updated on: 16/07/2025